Herlev Hospital - scanID

Collaboration with Herlev Hospital has been key in developing  ScanID – a new scanning device for optimizing sample traceability.

The Department of Clinical Microbiology at Herlev Hospital processes around 1 million samples every year. That involves a lot of scanning, a lot of pipetting, and a lot of data management.

This made them the perfect beta testers of ScanID – the new scanning solution for the pipetting robot, flowbot® ONE.

Developing the ultimate scanning solution

ScanID enables labs to scan an entire rack of 1D or 2D labeled tubes in seconds. After scanning, the racks can be placed on the flowbot® ONE, which now holds the sample IDs, for further processing.

With assistance from The Department of Clinical Microbiology, Flow Robotics has ensured that the device will meet the needs in the labs. From lab functionality to having a good fit for the dishwasher – everything was tested, discussed, and possibly adjusted. It’s all in the details, after all.

“Capturing real world needs and feedback is essential for creating new products. I am delighted with the feedback Herlev Hospital has provided. Their detailed and constructive feedback has enabled us to create ScanID to be a robust multi-scanner with optimal customer value,” explains Rob Pickles, Product Manager at Flow Robotics who has been working in close collaboration with The Department of Clinical Microbiology throughout the beta testing project.

“It’s been wonderful to be part of the development process, and we’re really impressed with the result. We can see ourselves in the finished product, and we’re really happy about that. It’s also super exciting to have an impact on the technological development of lab equipment in general,” says Thomas Sundelin, Molecular Biologist at The Department of Clinical Microbiology. 

Innovative measures to prevent errors.

The Department of Clinical Microbiology was already in possession of 3 flowbot® ONEs that had been used for COVID-19 testing during the pandemic.

The pipetting robots will now be put to a different use in their lab which is analyzing a broad variety of microorganisms – both viral, bacterial, fungal, and parasitic. ScanID will play an important part in the workflow.

We believe that our sample tubes are in good hands with ScanID which also acts as an error-control  by warning us if two barcodes are identical. And then, of course, it is quite clever that it can both read 1D and 2D barcodes.

Thomas Sundelin - Molecular Biologist at The Department of Clinical Microbiology, Herlev Hospital

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”We handle a lot of tests, and we want to be able to track sample IDs as they are being transferred by the robot in an easy and secure manner. There is always a risk of sample switching and misplacement errors during a manual pre-analytical process, and we can see ScanID helping us eliminate that risk. That we don’t need to remove the tubes from the rack during scanning is very convenient and can save us valuable time,” says Thomas Sundelin.

He also sees ScanID as a way of providing error control and increasing overall lab efficiency.

About Herlev Hospital

Herlev Hospital is one of Denmark’s largest emergency hospitals with 4000 employees and an average of 82,000 patients per year.

The Hospital houses many highly specialized departments and functions and is well known for its rich research environment.

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